Reports suggest that employees use nearly a third of their total working time responding to or writing emails. That cuts down productivity by, roughly the same percentage. Email communication has turned out to be an important part of workplace communication and may not be as easily dispensable as we may think. For now, we could only go as far as reduce our reliance, but could these four new digital communication tools finally replace it?
Jive is known for its suite of collaboration and communication solutions. These include ‘Jive N’ which offers pre-designed pages for employee sales enablement and others portals such as HR and IT. It also provides custom solutions optimized for mobile and that allow for seamless integration with many marketing or CRM system (‘Jive X’). Other applications include a mobile staff directory known as ‘Jive Circle,’ a real-time messaging application for both public and private chat rooms called ‘Jive Chime’ and an organizational news app for employees named ‘Jive Daily.’ These tools when properly applied should just about cut down on the amount of emails exchanged within the organization.
Imagine owning a virtual phone number in another country of your choice and making calls from the Maldive islands sound like local calls. That’s right; UcallWeConn provides international calls at great speeds without the unfriendly high costs. You can do this from any device and almost any of the popular browsers. The team at UcallWeConn can install an IP-PBX on virtually any machine with computing capabilities. This means that your remote teams can call and collaborate on tasks at a much faster speed than using traditional email applications.
Don’t let the name fool you. This platform is used by among thousands of other creative teams in the world, the Jet Propulsion Laboratory of NASA. Slack provides a unique communication and messaging platform that allows team conversations in open channels. You simply create a channel for a topic or project, invite members, and all communication is open and transparent where everyone can see what is going on. It also offers private channels and direct messaging. It also allows for drag and drop of files that could be shared with team members as well as the integration of services such as Google Drive, Dropbox, and Box. This will certainly reduce the traditional long email trails that are hard to keep up with and where information gets lost in between.
4. Microsoft Sharepoint
Microsoft Sharepoint allows integration with One Drive and Office365, which allow real-time editing, review, and collaboration within documents. It allows organizations to design their processes around projects in faster and more efficient ways. The beauty of Microsoft Sharepoint is that it empowers all team members to collaborate on project-related content using any device and from any location in the world. It also provides a cloud-inspired infrastructure for your existing on-premise server infrastructure that will allow for greater flexibility in custom deployments. This will certainly reduce the traditional back and forth that almost always happens on email.
In truth, it will be difficult replacing email in its entirety. Emails zap a lot of our productive time and are repeatedly forgotten or even ignored. However, these new communication tools will help reduce our over-reliance on email and therefore make employees more productive. What other applications have you used to collaborate on projects? Share with us in the comments section.